PROCUREMENT
PROJECT MANAGEMENT
Achieving the Objectives of the Contract
LIVE Virtual Instructor-Led Training: December 3 & 4, 2024 (4 hours per day)

procurement-project-management

PROGRAM SUMMARY

It is well-known that the best tendering and contract writing is of limited value if the contract is not carefully administered from award to completion. Therefore, world-class organizations view best practices in Procurement Project Management as essential skill sets needed by all employees involved in the project management process. 

The participant will be guided through the many steps of Procurement Project Management from the time the award is made through to the final acceptance, payment, and contract close-out so that the total objectives of entering into the contract are achieved. This program is designed to present Procurement Project Management as more than just a job or activity; it is a vital profession that is essential to the organization's ability to meet its project goals. 

SEMINAR OBJECTIVES

Upon completion of this seminar, participants will know:

  • How To Provide Better Outcomes From Contracts
  • Essential Elements Of Procurement Project Management
  • Preparation of Post Award Meetings
  • Contract Termination Issues
  • What Should Be in a Force Majeure Clause
  • Review Contract Close-Out Issues
  • The Inputs And Outputs In Procurement Project Management

WHO SHOULD ATTEND?

  • Contract Administrators, Project Coordinators, Contracts Officers and Managers, Buyers, Procurement/Purchasing Managers, Project Managers,
  • Maintenance and Systems Managers, and all others in organizations whose leadership wants world-class skill sets in those involved in contract management activities. 
  • The program is a great way to develop those new to the function, prepare for a significant project, or use it as a refresher for veterans.

TRAINING METHODOLOGY

Participants will gain from a combination of instructional methods, including lectures by an experienced practitioner and consultant, exercises, group discussions covering current practices and their relationship to the implementation of concepts and techniques discussed.

ORGANIZATIONAL IMPACT

The organization will benefit by:

  • Better Outcomes From Contracts For All Outsourced Activities
  • Greater Strategic Focus Of Those Involved In Contracting Administration
  • Higher Productivity Of Procurement Project Management Personnel
  • Reduced Total Cost Of Ownership Resulting From Better Project Management
  • Improved Contractor Performance

PERSONAL IMPACT

Attendees will gain by participating in this program as a result of:

  • Increased Skill Sets In Procurement Project Management
  • A Greater Sense Of Professionalism
  • Increased Confidence In Dealing With Contract Issues
  • More Skill Sets To Lead Projects To Successful Conclusions
  • Increased Recognition By The Organization Due To Improved Performance

SEMINAR OUTLINE: KEY LEARNING OBJECTIVES

Segment 1:  Effective Procurement Project Management

  • Objectives Of Procurement Project Management
  • Steps in the Contract Administration Phase of Procurement Project Management
  • The Most Critical Elements
  • Typical Inputs To Procurement Project Management

Segment 1 sets the stage for the program and emphasizes that with organizations outsourcing an ever-increasing quantity, Procurement Project Management is emerging as a critical competency for professionals and managers in most functional activities. 

Segment 2:  Analysis of the Contract 

  • Starting The Contract File
  • Understanding the Statement of Work
  • Establishing Major Deliverables
  • Post-Award Conference

Segment 2 focuses on the issues of understanding what the contract covers and the challenges that will be faced in its proper management.

Segment 3:  Typical Outputs of Procurement Project Management

  • Forecasting Performance
  • Monitoring Progress
  • Risk Analysis
  • Firm Fixed Price Contracts (Lump Sum)

Segment 3 reviews the typical outputs of good Procurement Project Management and establishes additional responsibilities for those having contract management responsibilities.

Segment 4:  Maintaining Schedules & Dealing with Changes

  • Expediting Techniques
  • Contract Changes
  • Example Changes Clause
  • Requesting Cost Breakdowns

Segment 4 presents solutions to two major issues in Procurement Project Management: on-time delivery and controlling the impact of changes.

Segment 5:  Issues In Contract Performance

  • Force Majeure
  • Buyer's Rights Before Performance is Due 
  • Types Contract Termination
  • Breach Of Contract
  • Remedies for Breach of Contract

Segment 5 explores the reality that contracts do not always end as the parties intended. 

Segment 6:  Acceptance and Close Out

  • Warranties
  • Final Acceptance
  • Supplier Contractor Relations
  • Claims And Disputes 
  • Close-Out Procedures
  • Post Contract Review Meeting

Segment 6 will discuss many aspects of the final phases of the contract to ensure that the reasons for entering into the contract were accomplished.

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